For technology company board members working on projects requires collaboration and ingenuity. Board portal software helps facilitate the work you do before and after your meetings to help drive strategic initiatives forward. The tools for managing your board effectively protect sensitive information, enhance the governance and communication of your board and help save time and money.
Board portals replace the cumbersome distribution of documents for board meetings with an encrypted, secure platform that distributes and stores board packs in a usable format. Availability messages ensure directors have to sign up before they can access the portal, and multi-factor authentication decreases security risks by having a password as well as a unique code to gain access. Board of Directors portals offer an audit trail for each director that tracks every transaction. This assures transparency and compliance with the data guidelines.
After connecting to the portal directors can review upcoming meeting and their preparation items on a dashboard which displays the agenda, scheduled tasks and polls they have been assigned. They can also join remote video conference with a single click. These will automatically sync up with their preferred web-conferencing software and show up on their dashboard.
After the meeting agenda items can be converted into draft minutes with one click. These can then be distributed to the approvers via any device. Secure portals that are dedicated to you are safer than free online file-sharing programs however they also provide integrated support for governance and work on devices that directors utilize. The most effective options include features that enhance engagement following the same process that board members do making them more efficient than a traditional board book or paper-based process.